Small Business Retrofit/Adaptation Grant

Potential Maximum Grant: Up to $20,000

Grant Application Period: (4 weeks) October 12-November 9th

Grant Overview

  • Individual business grant to pay for business adaptation and modification expenses related to COVID-19.
  • Applicants may submit for a grant amount of up to $20,000.00. Eligible grantees may be awarded funds in multiple disbursement rounds with an initial funding target of up to $10,000. The maximum amount of funding disbursed with any grant will be dependent on preference/prioritization, the number of applicants, and the total availability of funds, until such funds are exhausted.
  • Examples of eligible expenses include actual or proposed business modification expenses related to physically and/or functionally adapting the applicant business to meet officially required or recommended official guidance related to COVID-19 with the overall goal to make operation of the business safer for employees and/or the public. For prospective applications, amounts are based on reimbursable expenses. All work must be completed with receipts/ fully documented and submitted, prior to close-of-business December 10th. Failure to meet the documentation submittal deadline will result in denial of any reimbursement, regardless of eligibility.
  • Information technology (IT) improvements will be a lower grant award priority and those IT improvements not directly tied to customer contact and service will not be eligible for grant award.
  • COVID-19 related IT improvement reimbursement will be capped at $2,500 to the location/facility.
  • HVAC improvements are not eligible for this grant award.
  • Examples of eligible business adaptations and expenses may include, but are not limited to:
    • Erecting counter separation barriers.
    • Increasing height of restaurant separation booths.
    • Adding a customer drive-thru, mobile device application for paperless menu.
    • Restriping/signage for pickup lanes/spaces.
    • Social distancing separation staging stickers.
    • COVID-19 safety signage.
    • Similar business delivery improvements.
  • Applications for this grant must indicate a minimum $1000 expenditure or planned expenditure of at least that amount.

Minimum Eligibility Requirements

  • Applicant business must be a registered business (possessing a business tax receipt), current on County business taxes, and be physically located within and doing business in Okaloosa County. Applicant business must be currently operational in Okaloosa County.
  • Applicant business must attest that applicant business was not otherwise reimbursed for COVID-19 business modifications through some other city, county, state, or federal program.
  • Applicant business must be a for-profit business with a principal address in Okaloosa County (as reported to the Florida Department of State, Division of Corporations, i.e. “Sunbiz” or possess other suitable documentation if not required to be registered with the State of Florida) and show proof of operations as of March 1, , and operational as of date of grant application. Applicant business cannot be publicly traded or a component of a publicly traded entity.
  • Applicant business must have a physical storefront in Okaloosa County.
  • Applicant business must employ 249 or less employees.
  • Applicant business must demonstrate that business suffered COVID-19 related impacts that require(d) physical or technological modifications due to COVID-19.
  • Applicant business must have no current unpaid code enforcement liens or pending charges for violations of federal, state, or local laws/ordinances.  
  • Applicant business must disclose and explain any other local, state, federal, or private funding received because of COVID-19. Examples include, but are not limited, to PPP, EIDL, Florida Bridge Loan, private loans, and insurance. In the event an applicant has received any other local, state, federal, or private funding as a result of COVID- 19, applicant must disclose and describe the amount of such funding received from each source, the purpose(s) for which such funding was utilized, and whether any funds remain unspent as of the date of the application.
  • For prospective grants, applicant businesses must explain proposed use of grant funds and be able to provide back-up documentation, (i.e. receipts, photographs, invoices) by the December 10, 2020 deadline.
  • Applicant must attest that within the last five (5) years, no individual owning 20% or more of the equity of the business has been convicted of a felony, pled guilty, or pled nolo contendere to any felony involving fraud, bribery, embezzlement, or a false statement in a loan application or an application for federal financial assistance.
  • Applicant must attest that neither the business nor any individual owning 20% or more of the equity of the business is presently suspended, debarred, proposed for debarment, declared ineligible, or involuntarily excluded from participation in any federal program, or presently involved in any bankruptcy.
  • If the business previously received funding from an earlier County or City business grant program i.e. (Okaloosa County Small Business COVID-19 Recovery Grant), it will not preclude the business from receiving additional funding through this program provided the substantiated losses are greater than the early grant amount or other assistance received.

Award Preference:  Grant awards will be given with priority/preference as described below, followed by the timing of submittal (first come, first served).

  • Businesses with 100 employees or less.
  • Businesses in which public customers physically enter the business to receive services or purchase goods.

Required Documentation:

  • Verifiable receipts and/or invoices for physical improvements showing purchase site and date and other written proof of COVID-19 business location expenditures directly related to adapting the business to operate in a safer manner for the interaction with general public.
  • Current Okaloosa County business tax receipt and proof of currently being operational/in business.
  • IRS FORM 941 (at least two, recent filings preferably from 2Q2020, 1Q2020 or, if not completed, 4Q19) to indicate number of employees.
  • Current IRS W-9 Form (to allow County to effect payment).
  • Disclosure of any other private, local, state, or federal assistance received or that the applicant anticipates receiving related to COVID-19. If other assistance is received, attestation that none of that assistance is used for any of the receipts submitted as part of the Small Business Retrofit/Adaptation Grant.

Have questions about an Assistance Program or application?  Visit the FAQ page to find more information.

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Okaloosa County, FL

302 N. Wilson St. – Suite 302

Crestview, FL 32536